The Parliamentary Centre of Asia (PCAsia) is seeking an energetic and motivated candidate(s) to fill the position of Sustainable Development Strategy Consultant(s) for a high profile and dynamic organisation.
Parliamentary Centre of Asia
The Parliamentary Centre of Asia (PCAsia), established in early 2021 in Phnom Penh, is the successor of the Parliamentary Institute of Cambodia (PIC) founded in 2011, a transition that reflects an expansion of activities with parliaments across Asia and encouraged through a MoU with the ASEAN Inter-parliamentary Assembly (AIPA). The mandate of PCAsia is therefore to contribute to the strengthening of AIPA Member Parliaments upon their request through capacity building of their staff. It draws on the expertise from national, regional and international partners (Parliaments/inter-parliamentary organisations and research centres).
PCAsia proposes a series of activities that positively contribute to the professionalism of Parliamentary operations while also responding to requests for training across a wider variety of subjects. To meet the demands of Parliaments to address key regional and international issues, PCAsia is focused on the following topics: (i)_Environment and Climate Change, (ii) Fiscal and Economic Analysis, (iii) Peace-building and Public Safety through Parliaments, (iv) Governance, Accountability, Transparency and Efficiency, and (v) utilising a Gender Equality and Human Rights-Based Approach.
PCAsia currently offers programmes at both the regional and national levels. The regional activities prioritise the parliaments of Cambodia, Lao PDR and Myanmar, though activities for the latter are on-hold due to the country’s Parliament being suspended. The Centre’s current work is built upon the activities that were delivered starting in 2011 at the national level, while expanding these step by step to the regional level to include training on subjects such as: Parliamentary Research, Parliamentary Diplomacy, Training of Trainers on Parliamentary Research, Parliamentary Committee Work, Legislative Drafting Techniques programme, etc. The Centre delivers activities using a variety of methods including face-to-face, blended learning, hybrid and online delivery.
To help ensure its sustainability, PCAsia is initiating a Sustainable Development Strategy (SDS) in order to:
- Improve institutional capacity to continue its activities among target populations over an extended period of time;
- Minimize financial vulnerability; and
- Develop diversified sources of institutional and financial support and income that assure continuity of quality activities and services
- Follow sound management practices
Objectives of the Consultancy
Having evolved from PIC to PCAsia in 2021, we believe that the new organisation will benefit from a Sustainable Development Strategy formulated by external consultants in discussion with key stakeholders. Its broader aim will be to evaluate how the Centre can most effectively work towards sustainability to achieve its goals and mission. The consultants should explore ways that PCAsia can deliver its activities in the most efficient manner possible, taking lessons learnt from the experiences of PIC/PCAsia and other organisations. It will be an opportunity to identify challenges and recommend solutions and/or mitigation strategies that can be used by PCAsia in engaging with donors, implementation partners and programme beneficiaries to achieve its goals and mission most effectively and sustainably.
Specifically, this process will involve working with PCAsia staff and existing partners to reflect upon and consider strategies and a methodical approach to securing support for the Centre’s efficient delivery of its programme and services towards the achievement of realistically established outcomes that are acceptable to PCAsia’s beneficiaries and its donors. This should also involve consideration of whether PCAsia should consider broadening its target beneficiaries/trainees beyond the AIPA Members to include other parliaments and external trainees interested in learning more about parliamentary work coming from universities, civil society organisations, etc.
In particular, it will be a chance (i) to explore fundraising approaches to align with the PCAsia mission and goals, and to set a clear agenda to evaluate and apply funding strategies and (ii) to decide on any restructuring necessary to meet the needs of the target beneficiaries and effectively pursue financing opportunities.
Main Tasks for the Consultancy
- Analysis and exchange of ideas with PCAsia management/staff, donors and partners on the current state of PCAsia funding, assessing the commitment of existing providers and their evolving priorities, and the potential to develop the Centre’s own capabilities to align with relevant opportunities
- Strategic review of PCAsia donor mapping, needs assessments and partnership/network building processes
- Exploration of a variety of funding models for a centre with the unique position of PCAsia, including donor-supported, contractual work, opportunities where recipient parliaments pay for select services, and others
- This should include a comparative review of the funding strategies of similar capacity development organisations, to assist PCAsia in considering how best to employ a variety of funding approaches as the Centre evolves
- Analysis of how the Centre can formulate realistic outcomes that are acceptable to its beneficiaries as well as its donors, and how it can achieve those outcomes with the necessary resources
- Assess which structure and corresponding investments in PCAsia’s internal capacity should be considered so that it can effectively address the specific needs of its beneficiaries and the available funding “market”.
- Strategic assessment of whether PCAsia should expand its target beneficiaries to include those beyond the AIPA Member Parliaments, for example to parliamentary staff from outside the region or from universities, civil society organisations, etc.
- Establish a business development plan considering the proposed strategy in setting of fundraising targets aligned with specific goals at regional and country levels, along with current and potential challenges, and funding gaps.
Deliverables of the Consultation
Sustainable Development Strategy Report (maximum 25 pages, excluding Annexes) containing the following sections:
- Executive Summary (1-3 pages)
- Background (1-2 pages)
- Methodology & Limitations (1-2 pages)
- Key Findings (6-8 pages)
- Lessons Learnt (1-2 pages)
- Recommendations (1-2 pages)
- Conclusion (1 page)
- Annexes including a Business Development Plan of 5-6 pages.
Key Requirements for Consultants
The Sustainable Development Strategy consultant team will be made up of two experts with in-depth knowledge of the ASEAN political context and parliamentary work including the work of parliamentary staff, as well as a solid expertise in fund-raising for capacity building projects/programmes and organisations. Consultants will have experience working in post-conflict and/or in-conflict political contexts towards the development of capacity, cooperation and effectiveness. The consultants will integrate a gender equality and human rights-based approach in their working methodology, their analysis and recommendations.
- Expert 1 – Team Leader:
Qualifications: Post-graduate Degree or Doctoral Degree in Public Administration, Development Policy, Public Policy, Law or related studies. More than 15 years of professional experience required in managing or establishing a training institute/centre, developing funding strategies and programmes, in particular programmes that support parliament. Strong ability to relate with different stakeholders, both state and non-state officials including politicians, parliamentarians, development agencies and civil society organisations. Good understanding of parliamentary operations and parliamentary support organisations.
- Expert 2 – Specialist in fund raising:
Qualifications: Post-graduate degree in Public Administration or MBA, or related studies. More than 10 years of professional experience required, extensive experience in fund raising and planning for capacity building programmes.
Timetable and Methodology
The preliminary timetable for the Sustainable Development Strategy is as follows:
- Initiation of Sustainable Development Strategy Consultation: October 2022
- Draft Report from consultant: early November 2022
- Feedback from PCAsia and donors: November 2022
- Final Report: end of November 2022
Interviews will be conducted with key stakeholders, including PCAsia staff, Board of Directors, PCAsia donors and partners. As well, consultants will review relevant documents regarding PCAsia’s funding and activities.
The following section details the proposed methodology.
- Hold a half-day meeting with PCAsia and its main donors to clarify objectives, expectations, timeline, and framework for the assignment
- Review documentsconcerning the implementation context
- Conduct liaison and communication work with relevant agencies including Parliaments, donors, service providers, and academic institutes, to extend the resource search in target countries, the Asia-Pacific region and internationally
- Draft the Sustainable Development Strategy Report including a short Business Development Plan. The report will be a maximum of 25 pages, and following the format outlined in the below section.
- Validate the findings. This will be done in the form of a half-day meeting with PCAsia and its main donors to present the preliminary findings, seek constructive feedback, deepen mutual learning, and generate key lessons learnt
- Finalise the Sustainable Development Strategy Report and Business Development Plan considering written feedback from PCAsia and its main donors.
Specific Tasks and Schedule
The consultants will undertake the following activities:
|No||Activities||Target End Date||Days|
|1||Meeting with PCAsia management to discuss objectives, expectations, timeline, and framework for the assignment||3 October||0.5|
|2||Prepare a detailed workplan for the assignment||7 October||1|
|3||Desk review of known financial and support resources for parliamentary capacity development. Mapping of existing and planned initiatives supported by other providers and donors, for example USAID’s five-year project to develop the capacity of the national and sub-national legislatures in Lao PDR.||14 October||5|
|4||Liaison with potential beneficiaries, donors, service providers, and academic institutes to widen the scope of available resources and partners, both in the region and internationally||21 October||5|
|5.||Meeting to present the preliminary findings and seek constructive feedback from PCAsia and its main donors||24 October||0.5|
|6||Analyse the findings, prepare and deliver to PCAsia the draft Sustainable Development Strategy Report and Business Development Plan||10 November||9.5|
|7||Meeting with PCAsia and its main donors to consult on the draft Sustainable Development Strategy report and Business Development Plan||16 November||0.5|
|8||Finalise the Sustainable Development Strategy Report and Business Development Plan||25 November||3|
Documents to be provided by PCAsia
- Updated PCAsia Planning Document 2021-2024
- PCAsia Workplan 2022
- PCAsia Revised Workplan 2022
- Risk Assessment Report 2021
- Previous PIC Institutional Evaluations.
Interested applicants can submit their CVs with cover letter and documents that show a record of successful experiences in Sustainable Development Strategy, by 23 September 2022 to [email protected] with the subject line “Sustainable Development Strategy for the Parliamentary Centre of Asia”. Please indicate your expected fee and also note in your email where you learned about the position. The two-stage application process will consist of a shortlist and interview(s).